Manual-3
Procedure followed in
decision – making process
[Section
4(1)(b)(iii)]
A)
Investigation:- Investigation according
to Cr.P.C is to collect the evidence, regarding the commission of a
crime.
|
S.No. |
Activity |
Level of
action |
Time
frame |
|
1. |
Registration of FIR. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
2. |
Examination of witness. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
3. |
Visit of investigation officer at the scene of offence. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
4. |
Collection of evidence. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
5. |
Preparation of site plan. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
6. |
Arrest of the accused. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
7. |
Recording of confessions. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
8. |
Obtaining Police / Judicial custody remand. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
9. |
Search. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
10. |
Seizure. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
11. |
Preparation of case diaries etc. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
|
12. |
Filing of chargesheet. |
As prescribed in Cr.P.C |
As prescribed in Cr.P.C |
B) PCR The PCR with its command and control structure acts as nerve centre for Delhi Police to receive all communications concerning distress calls from public, law and order scenario and to direct local police to respond to these situations.
|
S.No. |
Activity |
Level of
action |
Time
frame |
|
1. |
The Central Police Control Room is located at 3rd floor of Police Hdqrs. building. The communication network in CPCR consists of 54 wireless sets. Its main functions is to receive and respond to the public in distress who call telephone NO. 100. There are 45 telephone lines for this purpose. The call received on 100 Number are distributed through automatic call distribution system and the conversation between the caller and the operator is also recorded. On receipt of distress calls, PCR Vans are accordingly directed to deal with the situation. On an average 2101 calls are received per day |
Staff deployed in PCR Vans |
The response time in the city is 7 to 10 minutes whereas in outlying areas is 10 to 15 minutes. |
C)
Vigilance :-
|
S.No |
Activity |
Level of
action |
Time
frame |
|
1.
|
Complaint received and diary |
Diarist |
Same day |
|
2.
|
Complaint will go to computer cell for making the unique No. |
Incharge Computer Cell |
One day |
|
3.
|
Complaint will go to the concern Head Asstt. |
Head Asstt. |
Same day |
|
4.
|
Complaint go to concern E.O. |
E.O. |
Same day |
|
5.
|
Enquiry shall be completed |
By E.O. |
Three weeks |
|
6.
|
Enquiry report will be submitted to the Senior Officer |
DCP/Vigilance Delhi Joint CP/Vigilance Commissioner of Police |
Same day |
|
7.
|
Enquiry back received for taking action |
DCP/Vigilance |
One Day |
|
8.
|
Action taken by Hd. Asstt. |
Head Asstt. |
Same day as per the orders. May take action within 2/3 days. In case of DE one extra week may be required. |
|
9.
|
Information to the applicant |
Head Asstt. |
After four week. |
D) TRAFFIC:- | |||
|
S.No |
Activity |
Level of
action |
Time
frame |
|
1.
|
Regulation of Traffic |
By all traffic
officers/men |
Round the clock |
|
2.
|
Notice
– Flow chart as below:- Traffic officer deputed on concerned point
note the violators venue registrations in which the number of the vehicle,
colour, make, date, place and time are noted down in the prescribed
proforma. |
By all traffic police officers
|
5 minutes. |
|
3.
|
Then all the notices handed over to MHC
concerned. |
TI/Circle |
Same day. |
|
4.
|
All the notices received in the circle sent to
Notice Branch. RND headed by ACP/Computer for issue of notice to the
violator after verifying their addresses from the
record. |
1) Notice Branch 2) ACP/Traffic Computer
|
Next day. |
|
5.
|
Then only the notices are issued to the
registered owner of the vehicles as per the record in the
databank. |
HC to SI |
Within a week time |
|
6.
|
After receiving the notice the violator can deposit the fine on three centers earmarked for depositing compounding amount at (i) Teen Murthi Traffic Lines (Willington Crescent), (ii) DCP/Traffic-Hdqrs. Office at Sector 12, R.K. Puram and (iii) DCP/Traffic-Northern Range Office at Old Police Lines, Rajpur. |
HC and above |
02 Minutes |
|
7.
|
Beside this, 07 Cheque Depository machines have been installed at (i) DCP/Traffic –Northern Range office, (ii) DCP/Traffic- Hdqrs. Office, R.K. Puram, (iii) DCP/Traffic-VIP office, Willingdon Crescent, (iv) DCP/Traffic –SR office, Sadiq Nagar (v) ACP/Traffic-East Office, P.S. Shakarpur and (vi) ACP/Traffic-North-West office, P.S. Keshav Puram and (vii) ACP/Traffic – West, Raja Garden to facilitate those who wish to pay compounding amount through cheques. |
HC and above |
02 Minutes |
|
8.
|
Through the notice itself 15 days time is given to the defaulter to explain or contest it. He is free to accept the violation or make representation to Traffic Police or contest in the courts, Specially designated courts of Special MM/Traffic (21 in Nos.) are working at different places for this purpose. |
|
|
Challan | |||
|
1.
|
Compounding Challan – for which traffic rules
violator pay fine on the spot. |
ASI and above. |
8 AM to 8 PM (through special drive any time in day or
night) 5 minutes |
|
2.
|
Court Challan – for which documents i.e.
licence/RC is seized by traffic police officers and sent to concerned
court. |
HC and above. |
10 minutes. |
|
3.
|
Through E-mail |
|
|
E)
LICENSING BRANCH:-
I) ISSUANCE OF ARMS LICENSE | |||||||
|
S.No |
Activity |
Level of
action |
Time
frame | ||||
|
1.
|
Applicant collects the Application Form from Reception |
SI- Reception |
- | ||||
|
2.
|
Applicant fills the form and submits at Counter 1/2/3 (Range wise) |
Incharge Range (Arms Section) |
- | ||||
|
3.
|
On receipt, the Application Form and the supporting documents are reviewed. If the form and supporting documents are incomplete, the same is returned back to the Applicant. If complete, the file is moved to obtain orders from DCP (Lic.) |
Incharge Range (Arms Section) |
Same day | ||||
|
4.
|
The character and antecedent report are asked from the local police. |
Incharge-Range (Arms Section) |
- | ||||
|
5.
|
Case comes back to the Licensing Branch marked to I/C concerned. |
Incharge-Range (Arms Section) |
- | ||||
|
6.
|
In case of recommendation, the file is forwarded to MHA through GNCT |
Incharge-Range (Arms Section) |
- | ||||
|
7.
|
On sanction, DCP (Lic.) receives the licence booklet from MHA. |
Incharge-Range (Arms Section) |
- | ||||
|
8.
|
The CRO check is done and the applicant is apprised of the decision by letter. The file is updated. |
Incharge-Range (Arms Section) |
Same Day | ||||
|
9.
|
The Licence is issued to the applicant when he comes. The file is updated and moved to the Records section. |
In charge-Range (Arms Section) |
Same day | ||||
RENEWAL OF ARMS LICENCE | |||||||
|
S.No |
Activity |
Level of
action |
Time
frame | ||||
|
|
Licensee collect the renewal form |
SI Reception |
- | ||||
|
|
Licensee fills the form and submits at counter “A” along with weapon & residential proof. Weapon inspection and documents for residential proof can be exempted by DCP/Lic. (D.C.N.No.11) |
Dealing clerk counter “A”. |
Same day | ||||
|
|
Inspects the weapon and checks the residence proof. If everything is OK forwards the documents to Counter ‘C’ for SCN & CRO check. |
HC –Counter ‘A’ |
Same day | ||||
|
|
Checking of SCN & CRO record. |
HC-Counter ‘C’ |
Same Day. | ||||
|
|
If the Licensee has applied for renewal after the due date, anything adverse as per record, he / she has changed address, the verification / report should be called from local police. |
ACP/Arms |
Same Day | ||||
|
|
On receipt of report from the local police the necessary orders are obtained from DCP/Lic. For further action. |
I/C Section |
Five Day | ||||
|
|
Applicant comes and Deposits the fee |
HC-Counter “B” |
Same Day | ||||
|
|
Necessary entry in computer is made |
HC-Counter “C” |
Same Day | ||||
|
|
Renewal Entry stamped & signed by ACP/Arms. Licence returned to licensee after signature and papers sent to section I/C for record to keep in folder of the licensee. |
ACP/Arms |
Same Day | ||||
II) For
the Grant of Licence to Guest Houses / Hotels / Motels :-
Check list
regarding application for grant / renewal of licece to guest houses under
regulations for keeping places of public entertainment in the Union
Territory of Delhi—1980. Requirement for a guest house Minimum Plot Size in Gen. Area. - 209 Sqr.Mtr.(250 Sqr.Yds.) Minimum plot size in rehabilitation area - 167 Sqr.Mtr. Maximum plot size - 1000 Sqr.Mtr. Road Frontage - 18 Mtr. In Genl. Area, 13.5 Mtr. In Rehab. Colony 9 Mtr. In Special Area. Parking Requirement - For more than 250 Sqr.Mtr.the parking should be provided within the plot. Note:- The relaxation has been granted to existing guest houses in Special Area which do not fulfill the minimum requirement of plot size and road width. Requirement at the time of applying for a
licence. 1. Application on the proforma. 2. Land Ownership proof. 3. Rent receipt / agreement / NOC from Landlord, if tenant. 4. Site Plan / Key Plan. 5. Structure Stability Certificate from Regd. Architect. 6. Affidavit regarding height of the building from Regd. Architect. 7. Affidavit regarding no eating house in the guest house premises. 8. Affidavit regarding parking within the premises in case of plot size more than 250 Sqr. Mtr. 9. NOC regarding regularization / approval / sanction of building from Land Owning Agency in case of new guest houses situated outside Special Area. 10. Completion Certificate in case of Hotels / Motels and commercial case. NOCs Required. 1. NOC from Delhi Fire Service from fire safety point of view. 2. Character verification from District Police. 3. Undertaking of no eating house in Residential Area. 4. Trade Licence from MCD. For Renewal of Licence 1. Fire NOC should be valid. 2. Local Police NOC should be valid. 3. Trade Licence for current year from MCD. | |||||||
|
S.No |
Activity |
Level of
action |
Time
frame | ||||
|
1.
|
Applicant collects the application form from Reception |
SI Reception |
- | ||||
|
2.
|
Applicant fills the form alongwith required documents as per form and submits the same at Reception Counter. |
Diarist |
- | ||||
|
3.
|
On receipt of the Application form and the supporting documents, they are reviewed. If the form and supporting documents are incomplete, the applicant is asked to furnish the remaining documents. If complete, the file is moved to obtain orders from DCP/Licensing. |
Incharge /Hotel |
Same day | ||||
|
4.
|
The character and antecedents report of applicant and suitability of place from fire safety and means of escape point of view are asked from local police and fire department. Incase of commercial area cases like hotels / motels the suitability of place from law & order / traffic point of view is also asked from local police and traffic police. |
Incharge /Hotel |
- | ||||
|
5.
|
On receipt of clearances / NOCs from local police, fire department etc. the case of applicant is referred to MCD Health Department for issue of trade licence to the establishment. |
Incharge /Hotel |
- | ||||
|
6.
|
On submission of trade licence from MCD by the applicant, the establishment is inspected by the officers of licensing, and licence under the regulations for keeping places of Public Entertainment in U.T. Delhi-1980 is issued to the applicant |
In charge /Hotel |
- | ||||
|
7.
|
After grant of licence, the licensee has to apply for renewal of licence every year in March and licence is renewed if the NOCs of local police and fire department are valid. If not, fresh NOCs are to be obtained. |
Incharge /Hotel |
- | ||||
III) License for Eating House | |||||||
|
S.No |
Activity |
Level of
action |
Time
frame | ||||
|
1.
|
Applicant collects the application form from reception |
Receptionist |
- | ||||
|
2.
|
Applicant fills the application form and submits at reception with the diarist. |
Diarist |
- | ||||
|
3.
|
On receipt of the application form alongwith the supporting documents. It is examined in the light of the regulation. If it is found complete, file is submitted to DCP/Lic. for forwarding the memo, to concerned for suitability and character/ antecedents of the applicant. In case of incomplete documents the applicant is called or informed by post. The details of the application is also entered in the computer. |
HC / Eating House I/C E.H. Inspr. / Lic. ACP / Lic. DCP/Lic. |
2 days. | ||||
|
4.
|
If both reports i.e. the suitability of the E.H. and character and antecedents of the applicant are received as positive the file will be submitted to DCP/ Lic for orders to issue R.C. |
Diarist HC / Eating House I/C E.H. Inspr. / Lic. ACP / Lic. DCP/Lic. |
2 days | ||||
|
5.
|
After approval of DCP/Lic. The applicant is called by post, directed to deposit required fee and granted R.C. after updating record in computer as well as concerned register. |
HC / Eating House I/C E.H. Inspr. / Lic. |
Same Day. | ||||
|
6.
|
If any of two reports as at S. NO. 3 above is received as negative, the file is submitted to DCP/Lic. For issuing SCN. The SCN signed by the DCP/Lic. Is sent to the applicant by post as well through the concerned Distt. DCP with one spare copy. |
HC / Eating House I/C E.H. Inspr. / Lic. ACP / Lic. DCP/Lic. |
2 days. | ||||
|
7.
|
If the applicant files reply to the show cause notice in the stipulated period, the same is examined in this office in the light of the regulation and its copy is forwarded to concerned DCP/agency for comments. |
-do- |
1 day | ||||
|
8.
|
On receipt of the comments of the concerned agency / DCP the file is submitted to DCP/ Lic. If the report is positive for taking approval for granting R.C. If the report is negative to take the orders of DCP/Lic. For calling the applicant for personal hearing. |
-do- |
2 days. | ||||
|
9.
|
In case of positive report / comments, applicant is called by post to deposit the required fee and incase of negative report / comment, the applicant is called to appear before DCP/Licensing, after the approval of DCP/Lic. |
HC / Eating House I/C E.H. Inspr. / Lic. ACP / Lic. DCP/Lic. |
1day | ||||
|
10. |
In case of positive report as at S.No. 9 above, the R.C. is issued to the applicant after depositing the required fee. In case of negative report as at S.No. 9, he is heard in person by DCP/ Lic. And explained about his case. |
-do- |
1 day | ||||
|
11. |
In case of negative report as at S.No. 10 above, the order regarding rejecting application form is issued duly signed by DCP/Lic. And the same is sent to the applicant by post as well as through the concerned Distt. DCP |
-do- |
2 days. | ||||
Renewal of eating house registration certificate | |||||||
|
1.
|
General renewal of eating houses R.Cs is conducted from 16th December to 31st December every year, for which a special counter is installed and renewal of eating houses RCs are done by hand. |
HC / Eating House I/C E.H. Inspr. / Lic. |
Same day. | ||||
|
2.
|
After renewal the record i.e. register as well as computer is updated. |
HC / Eating House I/C E.H. |
Same day. | ||||
|
3.
|
If the R.C holders failed to get their eating houses RCs renewed upto 31st December, he has to apply for late renewal with the diarist, he is called after a week’s time. |
Diarist. |
Same day. | ||||
|
4.
|
On receipt of the application alongwith fee receipt, the renewal is made in the R.C. as well as register, the R.C. holder comes and he is handed over the renewed R.C on the date and time given to him. |
HC / Eating House I/C E.H. Inspr. / Lic. ACP/Lic. |
1 day. | ||||
|
IV) Issue of fresh video games parlour’s licence.
| |||||||
|
1.
|
Applicant collects the application form from reception. |
Receptionist |
- | ||||
|
2.
|
Applicant fills the form and deposit it with the diarist. |
Diarist. |
- | ||||
|
3.
|
On receipt of the application form and its enclosures is examined and if it is found complete a report is called for from concerned Distt. DCP, Electrical Inspr. and Chief Fire Officer. |
HC/Amusement & I/C Amusement. Inspr./Lic. ACP/Lic. |
2 days. | ||||
|
4.
|
In case of receipt of all the three positive reports file is submitted to DCP/Licensing through jI/C Amst., Inspr./Lic. & ACP/Lic. And VGP licence is issued to the applicant after calling him by post. |
HC/Amst., I/C Amst., Inspr./Lic., ACP/Lic. & DCP/Lic. |
2 days. | ||||
|
5.
|
In case of negative report from any of the three agencies viz. Distt. DCP, Chief Fire Officer & Electrical Inspr., a show cause notice is issued to the applicant for rejecting his application for the grant of VGP licence. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 days. | ||||
|
6.
|
If the applicant submits reply to the Show Cause Notice, the same is examined in this office in the light of the Regulations and if it feels necessary the comments of agency who have sent negative report, are called. The premises is also got inspected through an officer of Licensing Branch. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 Days. | ||||
|
7.
|
If the report still remains negative, the show cause notice is confirmed i.e. the application is rejected. If the agency reviews the report and now send his report as positive, the applicant is considered for the issuance of a VGP licence. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 days. | ||||
|
Renewal of fresh video games parlour’s license. | |||||||
|
1. |
The licensee shall apply for renewal of |
Diarist |
-- | ||||
|
2. |
On receipt of the application the file is submitted for the approval of renewal to ACP/Lic. After the approval of ACP/Lic. Entries are made to licence as well as register. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. |
1 day. | ||||
|
3. |
After renewal the licence is handed over to the licensee against his proper receipt. |
HC/Amst. |
Same day. | ||||
|
V) Issue of fresh licence for Swimming
Pool. | |||||||
|
1. |
Applicant collect application form from Reception. |
Receptionist |
-- | ||||
|
2. |
Applicant fills the form and deposit it with the diarist. |
Diarist |
-- | ||||
|
3. |
On receipt of the application form along with its enclosures is examined and if found fit a report is called from the concerned Distt. DCP, DCP/Traffic and DHO/MCD, NDMC or DCB. If the case is not found fit the applicant is called. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 days. | ||||
|
4. |
On receipt of positive reports from the agencies as mentioned at Sl. No.3, file is submitted to DCP/Lic. For obtaining approval regarding issuing of the Swimming Pool Licence. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 days. | ||||
|
5. |
After obtaining approval of DCP/Lic. For issuing Swimming Pool licence, the applicant is calling by post and after depositing the required fee license is issued to the applicant. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
1 day | ||||
|
6. |
If report from any of the agencies mentioned at Sl. No.3, is received as negative, the applicant is issued a show cause notice for rejecting his application form, which is sent by post and through concerned Distt. DCP. |
|
2 days. | ||||
|
7. |
If the applicant submits report to the SCN in the stipulated period, the same is examined in the light of the regulation and if necessary, the comments of the concerned agency are called. |
HC/.Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
2 days. | ||||
|
8. |
The applicant is also called for personal hearing before DCP/Lic. after receipt of the comments from concerned agency. |
-do- |
1 day. | ||||
|
9. |
If the agency reviews his negative report and sends the report as positive, action as at Sl. No.5 is taken and if the report still remains negative orders for rejecting the application are issued. |
-do- |
2 days. | ||||
|
Renewal of Swimming Pool
License | |||||||
|
1.
|
The licensee shall apply for renewal of swimming pool licence at least 11 days before the day on which such licence is to expire. The application shall be on simple appear accompanied by the licence, fresh water test report, commendation of SAI Swimming Coach and will deposit it with the diarist. The licensee is asked to come after 3 days to collect the licence. |
Diarist |
- | ||||
|
2.
|
On receipt of application with its enclosures, it is submitted on the concerned file, for order to DCP/Lic. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
One day. | ||||
|
3.
|
After the approval of DCP/Lic. Necessary entries as made in licence as well as concerned register and then handed over the same to the licensee under his proper receipt, after depositing renewal fee. |
HC/Amst. I/C Amst. Inspr./Lic. |
One day. | ||||
VI) Issue of casual performance licence | |||||||
|
1.
|
The applicant applies for the grant of casual performance licence on the plain paper, with the diarist. |
Diarist |
- | ||||
|
2.
|
On receipt of the application report / NOCs to the concerned agencies viz. Chief Fire Officer, Electrical Inspr. Exe. Engg. (Auto) MCD, Distt. DCP and DCP/Traffic |
HC/Amst. I/C Amst. Inspr./Lic. |
1 day | ||||
|
3.
|
On receipt of all NOCs / positive reports from the agencies as mentioned as S.No. 2 above casual performance licence is issued on forms D, E & F as applicable, after depositing the required fee. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
1 day | ||||
VII) Issue of fresh licence for a place of public amusement | |||||||
|
1.
|
The applicant collects application form for the grant of NOC on form ‘C’ to use a place premises for public amusement, from reception. |
Receptionist. |
- | ||||
|
2.
|
The applicant fills up the application form and deposits it with the diarist. |
Diarist |
- | ||||
|
3.
|
On receipt of the case from diarist, it is examined in the light of regulation and a letter is sent to the Exe., Engg. (Bldg.) concerned for report / comments. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. Despatcher. |
1 day | ||||
|
4.
|
On receipt of positive report from the Exe. Engg. (Bldg.), notification to public for inviting objections on form ‘B’ is published in the leading newspapers at the cost of applicant. Form ‘B’ shall contain / mention the specified period within which the objections are called / lodged. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. |
1 day. | ||||
|
5.
|
If no objections are received from public in the stipulated period, report form the concerned agencies viz, Distt. DCP, DCP/Traffic, DHO/MCD, NDMC, DCB Chief fire Officer, Electrical Inspr. and ETO is called. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
1 day. | ||||
|
6.
|
On receipt of NOC / positive reports from all agencies
as mentioned at S.No.5, the file is submitted to DCP/Lic. For obtaining
approval for issuing Premises, Performance licence and licensee for sale
of tickets on forms D, |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
1 day. | ||||
|
7.
|
The applicant comes to the counter. He is directed to deposit the required fee and after that he is issued licence on forms D, E & F. |
HC/Amst. I/C Amst. |
Same day | ||||
Renewal of licence for a place of public amusement | |||||||
|
1.
|
Licensee shall apply for renewal of his licence on a simple paper for the renewal of the same. |
Diarist |
- | ||||
|
2.
|
On receipt of the application NOCs of the concerned technical agencies. Viz. Chief Fire Officer, Electrical Insp. Exe. Eng. (Auto) MCD, NDMC, D&B & ETO etc. under the signatures of ACP/Nic. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. |
1 day | ||||
|
3.
|
On receipt of positive report / NOCs from all tech. Agencies concerned file is submitted to DCP/Lic. For approval of the renewal of licensefor one year. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. DCP/Lic. |
1 day. | ||||
|
4.
|
After the approval of DCP/lic. The applicant is called by post to deposit the renewal fee and collect licence. In the meantime the entries are also made in the licence as well as register. |
HC/Amst. I/C Amst. Inspr./Lic. ACP/Lic. |
Same day. | ||||
|
5.
|
On arrival the licensee is handed over the licence duly renewed, after depositing renewal fee. |
HC/Amst. I/C Amst. |
Same day. | ||||
VIII) Retainership for licensee organizations-fresh | |||||||
|
1.
|
Receipt
application for Retainership for licensee organizations-Fresh from the
applicant alongwith supporting documents. Prescribed from
& original both the licenses from where the Guard is transferred or
posted /both |
Receptionist |
- | ||||
|
2.
|
If the
application form and all supportive documents are incomplete, the
applicant is informed In case of
complete application ,NOTE SHEET is prepared and a letter is sent to local
police for character verification. |
Incharge |
- | ||||
|
3.
|
On receipt of
verification report from local police. The entry on Note Sheet” is
updated |
Incharge |
- | ||||
|
IX) AREA VALIDITY
EXTENSION | |||||||
|
1.
|
Receipt of
application for extension of Area validity in (Arms Licence) at Counter
No.4 alongwith supportive documents. |
Receptionist |
- | ||||
|
2.
|
Application form
and supporting documents are reviewed and if complete, a receipt is given
to the applicant. If any
documents is incomplete, the form is returned to the applicant and he is
informed regarding the same. |
Incharge |
- | ||||
|
3.
|
Dealing clerk
puts up the application to the DCP/Licensing for approval. In case the
approval is not granted the applicant is informed. In case of approval, the entry is
done in the computer and also in the Area Validity
Register. |
Dealing
Clerk Incharge |
- | ||||
|
4.
|
All the
documents relating to the case are forwarded to the Dy. Secy. Home(G) GNCT
Delhi. |
Incharge |
Once in a Month
except special case. | ||||
|
5.
|
Cases comes back
to the Licensing Branch. The
entry in computer and register is updated. The applicant is informed
accordingly (Approved /Rejected) |
Dealing
Clerk |
- | ||||
|
6.
|
In case of
approval the applicant comes for Entry for extension of area
validity. Entry is updated
stamp is endorsed on the license& stamp copy for
record. |
Dealing
Clerk |
- | ||||
|
7.
|
Licence is given
back to the applicant “Stamp copy for Record” is sent to computer section
for record upgradation. |
Dealing
Clerk |
- | ||||
|
S.No. |
Activity |
Level of
action |
Time
Frame |
|
1. |
Call indents for various items from all Distts/Units |
Incharge Store |
One month |
|
2. |
To prepare consolidated indent on the basis of requirements of Distts/Units |
Incharge Store |
Within one week |
|
3. |
Submit the Indent to Inspector (Incharge) |
Incharge Store |
Same day |
|
4. |
Examined thoroughly by the Inspector (Incharge) |
Inspector |
Same day |
|
5. |
Forward the consolidated indent to Sr. Officers |
Inspector |
Next day |
|
6. |
Sr. Officer examined the indent Examination of indent by Senior Officers. |
ACP, DCP, Addl. CP and Jt. CP |
One week |
|
7. |
Finalising the indent |
Jt. CP/P&L |
Same day |
|
8. |
Indent sent to PHQ for approval |
Clerk |
Same day |
|
9. |
Indent examined at PHQ Level |
Inspr./AdmnACP/PHQ, FA to CP, DCP/HQ, Addl.CP/GA, Spl CP/A&T |
One month |
|
10 |
Final approval of Indent conveyed by PHQ |
Inspr./Admn./PHQ |
One day |
|
11 |
Indent received by Inspr./Admn. and submitted to Sr. officers |
Inspr./Admn./P&L |
Same day |
|
12 |
Sr. officers peruse the indent and pass their remarks for necessary action merit wise on it |
Sr. officers |
Same day |
|
13 |
Collect the Inventory, Demand and Justification in view of the Annual Indent |
ACP/CSA |
One day |
|
14 |
After obtaining the Inventory, Demand and justification, the purchase process through DGS&D and through tender process etc. as the case may be |
Inspr./ACP/CSA |
One month |
|
15 |
Competent authority decides the mode of procurement |
Jt. CP/P&L |
Two days |
|
16 |
The case/proposal sent to PHQ for obtaining Expenditure sanction of the competent authority |
Inspr./Admn./PHQ, FA to CP, ACP/HQ, DCP/HQ, Addl.CP/GA and Spl.CP/A&T |
15 days |
|
17 |
After receiving expenditure sanction, the case is submitted for final order |
Clerk |
Same day |
|
18. |
Case examined at Sr. level and decided |
ACP/CSA, DCP/P&L/Addl.CP/P&L and Jt.CP/P&L |
Two days |
|
19. |
Letter issued to the concerned for supply the articles after obtaining the security money in case of tender |
Clerk, Inspr./CSA, ACP/CSA, DCP/P&L |
Three days |
|
20 |
Supply received by Incharge Stores |
Incharge Stores |
Within Delivery period |
|
21 |
Survey committee carries out the inspection of the articles |
Survey Committee |
Next day |
|
22 |
After taking into stock the articles distributed to the concerned through Road Certificate |
Incharge Store |
Next day |
G)
Special Branch:-
|
S.No. |
Activity |
Level of
action |
Time
Frame |
|
1. |
Passport application forms received through regional passport office Bhikaji Cama Place, Asaf Ali Road and Shakar Pur, Delhi. |
Diarist |
- |
|
2. |
Personal particular Form is detached and sent to Distt. Police |
Dealing Clerk |
Same Day |
|
3. |
Zone wise special branch enquiry officers conducts the verification |
Enquiry Officer |
- |
|
4. |
Police verification report is sent to the Regional Passport Office |
Dealing Clerk |
- |
|
5. |
Final decision on application is taken by the Regional Passport Office. |
- |
- |
*************